Any field has their busy months and their slow months and virtual assisting is no different. You may not be in office, but you will have to ride the high’s and low’s as any other employee would.
Slow times can be scary, especially as a virtual when you may or may not be a salaried worker and pay is not guaranteed. While you should always be keeping a sharp eye on those aspects of employment, below are some ways to leverage slow months in a positive way so that when busy season starts up again, you are ready to take on virtual administration at an even more experienced level:
Learn a new skill set as a virtual
Perhaps you are a virtual administrator, but you know your company needs help with their website. Taking advantage of slow seasons could mean learning how to code to add another piece of value to your work with your client. Seeing opportunities to learn and grow can benefit you and having the time available to learn a new skill set for work purposes can be a way to get new clients and impress old ones–and potentially ask for a higher rate, if available.
Meadows VA School offers different ways to learn new skills or ideas through their digital resources offered to its members.
Organize your client list and other important documents
When work becomes busy, organization goes out the window for yourself, at times. You may be stellar at organizing for your clients, but sometimes it comes at the expense of your own organization. Taking slow periods to your advantage can mean getting all your documents organized and ready for busy seasons.
Documents could be your payments and invoices thus far this year, client lists, contact lists for potential clients or follow-ups with missed opportunities, spreadsheets for work purposes, and any other pieces of information that can help you come tax season and busy season to run smoothly as a virtual assistant.
Create a better management system for yourself
Management systems can be as simple as an Excel calendar to show your weekly duties. Perhaps, you do not like your current system and want to change it but haven’t been able to with your workload. Taking the time to see what work you have, what work you will have when things pick up again, and leaving some availability for new work not yet attained can help you create a solid work plan and schedule for your days.
Beyond a schedule, a management system could also include an easy way for clients to get ahold of you such as Uberconference and creating a profile to easily set up calls, downloading a time-tracker to keep track of when you are working and to what capacity, or creating a Google calendar system that is up-to-date and concise to start organizing your work week better with reminders.
Scope out new clients you would enjoy working with
You may want to add a client or two to your workload, so why not add clients you may have been wanting to work with. Down time can help you create a solid portfolio page or resume to hand out to dream clients and also gives you time to truly research the field for companies that value virtual assistants and would be a great experience to work with. You will have the time to read each company’s website, read reviews such as those on Glassdoor, and get a real idea on what companies you potentially could add to your list.
No company is out of reach and doing the research to find the best clients to work with can truly pay off in the end if you utilize your down time to the best of your ability.