How to Hire a VA

Taking on a virtual assistant, especially if you have never done so before, is going to be a new territory to work around. If you have already dealt with virtuals, you will just need to get to know this new virtuals capability and work together on delegation, but if you have never dealt with an out-of-office worker, then you will also need to adjust on how to properly delegate tasks to virtual assistants.

While it may seem daunting to keep track of someone who is not right in front of you, there are different means to keep virtual assistants delegated properly so they know how to do tasks, when to do tasks, where to send them, and why it should be done a certain way.

Here are a few examples of how clients can properly delegate tasks to their virtuals and why this is an important part of a successful virtual assistant and client relationship.

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Virtual work has become a movement across the boards. Although the term originated in the early 1990’s, it has now evolved into something much bigger. There are virtual workers in almost any sector working for administrative purposes, accounting, social media and marketing, and many other niches.

Companies that both have been a part of the virtual career world are no longer the only companies employing virtuals and now many in-office type positions are allocating some of their work to virtuals as well.

While virtual work has become almost a buzzword, there is still a question about what is a virtual assistant or what components make up what a virtual assistant position actually entails. We wanted to clear this up so here is what a virtual assistant is and what virtual administration in any form entails.

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Are you considering getting into the field of virtual administration or are you a company looking to hire a virtual assistant for the first time–or find a new hire for an established virtual team?

Virtual assisting is a relatively new field coming from the expansion of the capabilities one can perform over the internet.

While there are different virtual assisting programs to give individuals the beginner skills to go out and find work, Meadows Resources differs from the competition as a virtual assistant agency in the direct one-on-one guidance they give to students and how that carries over to those looking to hire a reputable virtual assistant.

Trained and Vetted Resources

What does this mean? Meadows Resources ensures that the resources, or virtual assistants, they have trained and offer employment placement are the best of the bunch. They are extensively trained in the subjects regarding virtual administration and have completed training while showing they have the ability to be an asset to any company looking to hire a virtual assistant. This ensures quality on both ends, in the training and the subsequent work done after completion of training.

Background Checks

This may seem like a no-brainer, but there are still places where virtual assistants are not background checked nor are the clients given to the virtual assistants. Without this information, there could be trouble, but Meadows Resources ensures all who take part in virtual assisting, on both ends, are background checked and pass with flying colors.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Eryn Stanmore:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I thought about becoming a virtual assistant for a while. I took a leap after having been fed up with Corporate America. Not getting things such as a raise or appreciation for my work, nothing was aligning at my job.

I already had a handful of clients I was working on freelance work on the side. The transition was fluid and I knew it would give me more freedom. I am a single mom with small kids and want to be with them but also need to work. I realized I am doing better on the side and Corporate America’s demands were high so I took a leap.

Now I can be right here and can be attentive to my children. I can make my schedule and do my own time management. If I have free time at night and want to spend time with my kids, I can just work later. I am in complete control of my life, which is why the change was needed.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

It’s the same experience. I do virtual accounting and bookkeeping, but also have a Bachelor and Masters degree in Accounting and that was the work I did in Corporate America. I was able to get my client base up with people my age who are setting up businesses left and right. They don’t know if they need an Accountant or bookkeeper, but when they realize they do, then they come to me.

It all definitely aligned because I have been doing the same thing for years, but now it’s more exciting because I am doing different work for different clients instead of the same work for one client.

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Congratulations, you just hired a virtual personal assistant for the first time. You needed the extra help, saw the growth within the virtual assistant job market and decided that having a virtual assistant would help you towards your own business goals. But, now what?

Unlike in-office employees where there is on boarding, training, etc. you are now hiring an employee who could be a town over, a state over, or even in another country, so how do you figure out what they should do and teach them how to do it?

There are many ways you can go about this virtual assistant training so that your virtual assistant will be knowledgeable and ready to take on the daily tasks without questions in no time. Below are ways to delegate tasks to a new virtual personal assistant.

Be a welcoming employer, first and foremost:

There is an immediate distance between yourself and your virtual assistant that comes from not working in the same office. While virtual assistants know they will not be feeling the same as if they were in office, you as the employer also need to make sure they feel welcomed enough to stay. Unfortunately, virtual positions make coming and going much easier–so best to make your new virtual assistant want to come on and stay.

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Hire virtual assistants versus full-time employees? is a question that more and more businesses are asking themselves. What often chases away business from the idea of outsourcing a personal virtual assistant is the tradition of on-site employees and the “sticker price.” Businesses often feel like they are succeeding when they can point to an every expanding roster of employees as a sign of growth. What that really shows is the growth of overhead and the commitment of resources to things that are not involved in producing and promoting their product. The hidden costs of on-site employees

What that really shows is the growth of overhead and the commitment of resources to things that are not involved in producing and promoting their product. The hidden costs of on-site employees are far greater than a business might expect. Office space, furniture, equipment, utilities, benefits, PTO, breaks, unproductive time, etc., are many but not all the costs involved in providing for an on-site employee. Add human resource needs to the mix, liabilities, and the current procedures necessary in letting someone go if they are not working out and we can see it’s not an apples to apples comparison. Continue Reading

person running on subway platform for virtual assistant blog photoYou are either looking at hiring a virtual assistant or have just done so but you haven’t utilized an employee or contractor through an exclusively virtual format. How do you manage them?

We will examine some best practices on how to proceed through the unfamiliar territory of virtual assistant services. The keys are the same as applied to traditional employees: communication, organization, process and procedure. Continue Reading

 

You had an early appointment to talk to a new client, raced to a property for an inspection, and then drove a client around the rest of the day showing them multiple properties. Your day has produced a small mass of paperwork you’ll need to tackle when you get home. You still have a stack of paperwork from earlier in the week. You spend almost as much time prioritizing what paperwork needs to get done and be submitted as you do completing it. There has to be an easier way to get it all accomplished, right? There is: Hire a virtual assistant.

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