There are many instances when being self-taught can be a cost-saving way of becoming trained in a certain field. While this may work, you may be shortchanging yourself on many different opportunities you may have found putting a little money out to get formally trained. Most times, you do not need to pay thousands of dollars for a college degree and can instead get certified and trained in a field without much money being put out there.

Virtual assisting is a field that is best left to be taught by the professionals. There is much to learn on the subject and you need to be the best you can be with the knowledge to properly conduct yourself in a way that will continue to a lucrative and fulfilling career. Here is why being trained as a virtual assistant is a great career move:

All Information is Located in One Place

Being taught formally in virtual assisting can help keep everything you need to learn organized. What does this mean? Well, you will have learning modules, PDF’s or Powerpoints made available to you that are easily accessible if you are ever in a bind. Most VA School’s offer many workbook pages and other pieces of information that can be kept in the same place.

Meadows VA School’s Best Practices is an organized list of all the best practices for virtual assisting all in one place.

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As a virtual assistant, you are going to be working with one or multiple companies on a daily basis. This may seem simple enough, but if you do not put forth your best effort as a virtual administrator, you will see quickly that you are either not getting the best clients you can or losing clients because you are not putting the work in on your end to show them what an asset you are to their company.

Meadows VA School compiled a list of Virtual Assistant Best Practices that should be followed to become successful in the industry. Below is a snippet of the four main components of the best practices.

Communication

Communicating with you and your clients is a key to success. Without knowing what you may be doing for work on the other end of the computer, a company may believe you aren’t doing the work they asked of you.

Communicating with clients should be discussed before work begins and how many times you should be communicating per day or per week should be established.

Check-ins allow you to check in for any new work you may need to complete and also shows you are taking the initiative to keep your client updated on what you are working on and what you have completed.

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In recent years there has been an uptick or greater acceptance of virtual remote workers in the workforce and virtual assistant trends have shown there to be an uptick in the industry.

Companies are realizing the cost-cutting benefits of virtual assistants being delegated work while not necessarily working in-office with them, saving overhead costs of typical in-office employee costs (desks, computers, supplies, etc). They also offer the benefit of companies being able to complete twice as much work–now having virtual assistants being able to take on the work that is not able to get done by those in-office.

2017 has so far been a big year in the virtual world, with artificial intelligence such as Alexa coming to the forefront, but luckily, there is simply no replacing human virtual assistants, as they can offer. Below are some new predicted trends coming to the virtual assistant workforce in 2017.

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Okay, so you really feel like you can make a go of it as a virtual assistant. You like the idea of working at home because you may be a mother, retiree, or simply looking to leave your office job in search of a bit more freedom.

Luckily, virtual assistant positions offer the freedom to work from your home, a coffee shop, or wherever you can find high-speed internet, a place to sit and work and the ability to take calls in peace.

Now, here is the caveat to it all, you may or may not be best suited for this position after all–even if you want to take part in being a person virtual assistant. This does not mean you will never succeed in the position, you just may have to try a bit harder than others to be able to fulfill all the administrative duties and needs of a virtual assistant.

Below are some of the most successful personality traits that tend to succeed in the business of a virtual assistant position.

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Becoming a virtual assistant is a smart move for someone looking to find a rewarding career helping other companies by offering your administrative skills virtually.

What may have been viewed as a job for stay-at-home moms or retirees has now come into the spotlight as being a great career for those young and old, with children or without and can bring just as much respect and happiness from a career as an in-office worker.

Now, the decision to change should not be a light one and should not just be because you want to work from home and you think it’ll be simple work. Just because you are not in office does not mean as a virtual administrator that you will not work hard and have deadlines. You will also not just be sitting around all day as your clients WILL need you.

Below are some tips to ensure your career starts off on the right foot as a virtual assistant.

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Being a virtual assistant means having to work on your own. You will, of course, be given training, direction and help with all tasks, but in terms of your location of work–it will be a home office or area with an internet connection.

With that being said, you will not be in a position where you will be given a desk and have the obligation to keep it clean. Furthermore, you will not have a supervisor around to ensure your work area and computer are kept organized either.

To some, this may seem intimidating and if you are not an organized person it may not come easily to you. Luckily, there are ways to ensure your physical desk and computer (both online and offline) are kept neat and professional for the work you will be handed by your employer.

Google Drive

Google Drive has been a very great asset to both in-office employees, but even more so to virtual assistants. Now, you can easily share documents, make group edits, comment and critique projects and collaborate without all being in the same place. Also, you are able to categorize files, upload, download and keep everything in one location so you are not constantly looking through folders on and offline to find a document or file you need.

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Congratulations, you just hired a virtual personal assistant for the first time. You needed the extra help, saw the growth within the virtual assistant job market and decided that having a virtual assistant would help you towards your own business goals. But, now what?

Unlike in-office employees where there is on boarding, training, etc. you are now hiring an employee who could be a town over, a state over, or even in another country, so how do you figure out what they should do and teach them how to do it?

There are many ways you can go about this virtual assistant training so that your virtual assistant will be knowledgeable and ready to take on the daily tasks without questions in no time. Below are ways to delegate tasks to a new virtual personal assistant.

Be a welcoming employer, first and foremost:

There is an immediate distance between yourself and your virtual assistant that comes from not working in the same office. While virtual assistants know they will not be feeling the same as if they were in office, you as the employer also need to make sure they feel welcomed enough to stay. Unfortunately, virtual positions make coming and going much easier–so best to make your new virtual assistant want to come on and stay.

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Please join me and many other speakers at the first annual WEWEN Empowering Business Conference. I will be conducting three break out session and would love to have you there for this live event. This is a benefit for local area women’s scholarships. Education, Networking, and Shopping available. They are also taking sponsors, participants, and vendors at the moment. Please visit www.wewen.org for more information.

Empowering Business Conference

Lone Star College University Park West Dining Hall

Friday May 19th 10AM to 3PM

Speaking Topics by Lindsey Meadows

Optimized Resumes, How to Hire the Perfect Person, Start Up Secret- Virtualization, How to Create Productive Accountable Teams.

Becoming a virtual assistant can be a very lucrative career if you put yourself out there and make the most out of the virtual employment sector.

Now, one thing that has been beaten into our heads since the internet emerged is that you cannot trust everything you see online–and jobs fall into this statement too.

Have you ever seen a job that was too good to be true or you felt that little gut check hit you as you applied for a position you didn’t feel right about–but did anyways because you NEED the job?

These instances have happened to so many, but virtual personal assistants need to be even more aware of who they are speaking to and what information they are giving out. The internet has made your information open to the public and if it falls into the wrong hands, it could be problematic.

There are ways as a virtual assistant looking for work to be on top of everything and make sure you are only applying to quality virtual assistant positions.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Stacy Zeiler:


When did you decide you wanted to be a virtual assistant and what made you consider the change?

One day at the end of 2015 I was reflecting on the year I had and I was annoyed that I was spending so much time in the car sitting in traffic going to and from work.  And if I wanted to have any experiences in life outside of work it would all be focused for the weekends.  I was basically living most of my life (experience wise) for less than 30% of the year.  Don’t get me wrong, I like accounting.  I like learning, working hard, solving problems and stimulating my mind.  I do believe there is more to life than making it all about work.  I believe in a healthy work/life balance.  Although, I am a person that works hard at everything I do and I do push myself to learn, grow and take on new/different challenges.  I was just more so tired of not having as much control over my life, if that makes sense.  I was looking forward to a change, and once I started remote work…I realized I was more productive.  More productive with work and outside work, I was happier.  I found that more of the goals I made in the beginning of the year were getting crossed off.  It gave me a sense of purpose, since you can’t slack or it affects you.  It challenged me in a way that I wanted.

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