Virtual Admin

 

Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Cindy Garcia:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I worked half from an office and half from home prior to working fully virtual so I was getting a taste of what it was like to be virtual but wasn’t 100% virtual yet. In 2011, we moved due to my husband’s promotion. Now having moved we were alone with the kids and needed something so that we were able to be with the kids, so I decided to go into virtual assisting to be able to spend more time with my family.

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Virtual work has become a movement across the boards. Although the term originated in the early 1990’s, it has now evolved into something much bigger. There are virtual workers in almost any sector working for administrative purposes, accounting, social media and marketing, and many other niches.

Companies that both have been a part of the virtual career world are no longer the only companies employing virtuals and now many in-office type positions are allocating some of their work to virtuals as well.

While virtual work has become almost a buzzword, there is still a question about what is a virtual assistant or what components make up what a virtual assistant position actually entails. We wanted to clear this up so here is what a virtual assistant is and what virtual administration in any form entails.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Amanda Vigil:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I originally went to Texas A&M for music and then went into accounting but realized accounting wasn’t what I enjoyed. I went into business and fell in love with marketing. My next thought was what can I do with marketing? I started working with Houston Area Council and the American Women’s Business Association and became their Publicity Coordinator and I would say that is where my career in virtual marketing took off.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

It felt like something I was always supposed to do. I did go to college as a music major. From looking at that to where I am now is a huge jump. I ultimately didn’t want to be a music major and thought “Well maybe I can become a music teacher.” I then really thought I wanted to do accounting after jumping into business and then moved to general business as my concentration as a start with the notion that I could change my mind later. I was like “I will take this accounting class,” and realized it wasn’t for me. I then went to marketing, but before went to management briefly. I decided “Let’s do marketing,” but stuck with a general business degree to learn a bit of everything. I always felt strongly about marketing even through the changes in major I made in college.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Jennifer McPeak:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I actually was attempting to launch my own VA business last year. With having more than 15 years in administration, clerical, social media management, I felt that it was time for a change. I had already been doing the work and I wanted to do that from home with my clients.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

For me, it was kind of both. It wasn’t a complete career change because of most of my background being in administration and I worked in administrative roles. It was a slight change because it moved from clerical to a contractor so it was a little different but played up on skills. Also going from a brick and mortar-type job to working from home can be a change.

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As a virtual assistant, you are going to be working with one or multiple companies on a daily basis. This may seem simple enough, but if you do not put forth your best effort as a virtual administrator, you will see quickly that you are either not getting the best clients you can or losing clients because you are not putting the work in on your end to show them what an asset you are to their company.

Meadows VA School compiled a list of Virtual Assistant Best Practices that should be followed to become successful in the industry. Below is a snippet of the four main components of the best practices.

Communication

Communicating with you and your clients is a key to success. Without knowing what you may be doing for work on the other end of the computer, a company may believe you aren’t doing the work they asked of you.

Communicating with clients should be discussed before work begins and how many times you should be communicating per day or per week should be established.

Check-ins allow you to check in for any new work you may need to complete and also shows you are taking the initiative to keep your client updated on what you are working on and what you have completed.

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In recent years there has been an uptick or greater acceptance of virtual remote workers in the workforce and virtual assistant trends have shown there to be an uptick in the industry.

Companies are realizing the cost-cutting benefits of virtual assistants being delegated work while not necessarily working in-office with them, saving overhead costs of typical in-office employee costs (desks, computers, supplies, etc). They also offer the benefit of companies being able to complete twice as much work–now having virtual assistants being able to take on the work that is not able to get done by those in-office.

2017 has so far been a big year in the virtual world, with artificial intelligence such as Alexa coming to the forefront, but luckily, there is simply no replacing human virtual assistants, as they can offer. Below are some new predicted trends coming to the virtual assistant workforce in 2017.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Stacy Zeiler:


When did you decide you wanted to be a virtual assistant and what made you consider the change?

One day at the end of 2015 I was reflecting on the year I had and I was annoyed that I was spending so much time in the car sitting in traffic going to and from work.  And if I wanted to have any experiences in life outside of work it would all be focused for the weekends.  I was basically living most of my life (experience wise) for less than 30% of the year.  Don’t get me wrong, I like accounting.  I like learning, working hard, solving problems and stimulating my mind.  I do believe there is more to life than making it all about work.  I believe in a healthy work/life balance.  Although, I am a person that works hard at everything I do and I do push myself to learn, grow and take on new/different challenges.  I was just more so tired of not having as much control over my life, if that makes sense.  I was looking forward to a change, and once I started remote work…I realized I was more productive.  More productive with work and outside work, I was happier.  I found that more of the goals I made in the beginning of the year were getting crossed off.  It gave me a sense of purpose, since you can’t slack or it affects you.  It challenged me in a way that I wanted.

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Hire virtual assistants versus full-time employees? is a question that more and more businesses are asking themselves. What often chases away business from the idea of outsourcing a personal virtual assistant is the tradition of on-site employees and the “sticker price.” Businesses often feel like they are succeeding when they can point to an every expanding roster of employees as a sign of growth. What that really shows is the growth of overhead and the commitment of resources to things that are not involved in producing and promoting their product. The hidden costs of on-site employees

What that really shows is the growth of overhead and the commitment of resources to things that are not involved in producing and promoting their product. The hidden costs of on-site employees are far greater than a business might expect. Office space, furniture, equipment, utilities, benefits, PTO, breaks, unproductive time, etc., are many but not all the costs involved in providing for an on-site employee. Add human resource needs to the mix, liabilities, and the current procedures necessary in letting someone go if they are not working out and we can see it’s not an apples to apples comparison. Continue Reading

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