Virtual Admin

Any field has their busy months and their slow months and virtual assisting is no different. You may not be in office, but you will have to ride the high’s and low’s as any other employee would.

Slow times can be scary, especially as a virtual when you may or may not be a salaried worker and pay is not guaranteed. While you should always be keeping a sharp eye on those aspects of employment, below are some ways to leverage slow months in a positive way so that when busy season starts up again, you are ready to take on virtual administration at an even more experienced level:

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One of the first questions you may have as a virtual assistant when navigating your first clients to work with is how much you should charge. A simple step could be jumping onto the Bureau of Labor Statistics to get a rough estimate based on your niche. Beyond that, you may want to take a look at typical payments that virtual assistants receive based on their specialty or ask fellow virtual assistants for their own information regarding payments in groups and forums.

A note that one size does not fit all. You may be applying for a job with a certain title, but are coming in with a desirable specialty that could benefit a client. Do not shortchange yourself when first applying for a job.

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It may come as a surprise that being on Facebook as a professional is not always a bad thing. Yes, you have heard horror stories about the employees who posted less than flattering statuses and photos of themselves and ultimately got fired over it. That is a topic for another day, though.

Facebook, for virtuals and clients, can be a great way to disseminate positions, job inquiries, and a place to ask questions and voice concerns. With the availability of Facebook groups specific to virtual assistants and clients, as well as Facebook, being a great place to create a professional profile of yourself that is a little more relaxed than a Linkedin profile, with a great ability to connect with like-minded virtual assistants and the clients who want to hire them.

Here are some reasons why being on Facebook may not be a bad idea for virtuals and clients:

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Every job has tasks and as a virtual assistant, or client, you need to be on top of your tasks. Whether it is your job to run the tasks for the client or delegate the tasks to the virtual assistant, there needs to control over your task work.

Control does not just mean being strict about completing the work, it also means staying organized, finding your own way of doing things that are intuitive while still being accurate, and making use of technology to keep you on task.

Below are some suggestions on how to take control of your tasks and succeed as a virtual assistant or client:

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Jasmine Adams:

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Cindy Garcia:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I worked half from an office and half from home prior to working fully virtual so I was getting a taste of what it was like to be virtual but wasn’t 100% virtual yet. In 2011, we moved due to my husband’s promotion. Now having moved we were alone with the kids and needed something so that we were able to be with the kids, so I decided to go into virtual assisting to be able to spend more time with my family.

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Virtual work has become a movement across the boards. Although the term originated in the early 1990’s, it has now evolved into something much bigger. There are virtual workers in almost any sector working for administrative purposes, accounting, social media and marketing, and many other niches.

Companies that both have been a part of the virtual career world are no longer the only companies employing virtuals and now many in-office type positions are allocating some of their work to virtuals as well.

While virtual work has become almost a buzzword, there is still a question about what is a virtual assistant or what components make up what a virtual assistant position actually entails. We wanted to clear this up so here is what a virtual assistant is and what virtual administration in any form entails.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Amanda Vigil:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I originally went to Texas A&M for music and then went into accounting but realized accounting wasn’t what I enjoyed. I went into business and fell in love with marketing. My next thought was what can I do with marketing? I started working with Houston Area Council and the American Women’s Business Association and became their Publicity Coordinator and I would say that is where my career in virtual marketing took off.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

It felt like something I was always supposed to do. I did go to college as a music major. From looking at that to where I am now is a huge jump. I ultimately didn’t want to be a music major and thought “Well maybe I can become a music teacher.” I then really thought I wanted to do accounting after jumping into business and then moved to general business as my concentration as a start with the notion that I could change my mind later. I was like “I will take this accounting class,” and realized it wasn’t for me. I then went to marketing, but before went to management briefly. I decided “Let’s do marketing,” but stuck with a general business degree to learn a bit of everything. I always felt strongly about marketing even through the changes in major I made in college.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Jennifer McPeak:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I actually was attempting to launch my own VA business last year. With having more than 15 years in administration, clerical, social media management, I felt that it was time for a change. I had already been doing the work and I wanted to do that from home with my clients.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

For me, it was kind of both. It wasn’t a complete career change because of most of my background being in administration and I worked in administrative roles. It was a slight change because it moved from clerical to a contractor so it was a little different but played up on skills. Also going from a brick and mortar-type job to working from home can be a change.

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As a virtual assistant, you are going to be working with one or multiple companies on a daily basis. This may seem simple enough, but if you do not put forth your best effort as a virtual administrator, you will see quickly that you are either not getting the best clients you can or losing clients because you are not putting the work in on your end to show them what an asset you are to their company.

Meadows VA School compiled a list of Virtual Assistant Best Practices that should be followed to become successful in the industry. Below is a snippet of the four main components of the best practices.

Communication

Communicating with you and your clients is a key to success. Without knowing what you may be doing for work on the other end of the computer, a company may believe you aren’t doing the work they asked of you.

Communicating with clients should be discussed before work begins and how many times you should be communicating per day or per week should be established.

Check-ins allow you to check in for any new work you may need to complete and also shows you are taking the initiative to keep your client updated on what you are working on and what you have completed.

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