Virtual Admin

As a virtual assistant, you are going to be working with one or multiple companies on a daily basis. This may seem simple enough, but if you do not put forth your best effort as a virtual administrator, you will see quickly that you are either not getting the best clients you can or losing clients because you are not putting the work in on your end to show them what an asset you are to their company.

Meadows VA School compiled a list of Virtual Assistant Best Practices that should be followed to become successful in the industry. Below is a snippet of the four main components of the best practices.


Communicating with you and your clients is a key to success. Without knowing what you may be doing for work on the other end of the computer, a company may believe you aren’t doing the work they asked of you.

Communicating with clients should be discussed before work begins and how many times you should be communicating per day or per week should be established.

Check-ins allow you to check in for any new work you may need to complete and also shows you are taking the initiative to keep your client updated on what you are working on and what you have completed.

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In recent years there has been an uptick or greater acceptance of virtual remote workers in the workforce and virtual assistant trends have shown there to be an uptick in the industry.

Companies are realizing the cost-cutting benefits of virtual assistants being delegated work while not necessarily working in-office with them, saving overhead costs of typical in-office employee costs (desks, computers, supplies, etc). They also offer the benefit of companies being able to complete twice as much work–now having virtual assistants being able to take on the work that is not able to get done by those in-office.

2017 has so far been a big year in the virtual world, with artificial intelligence such as Amazon Echo’s Alexa coming to the forefront, but luckily, there is simply no replacing human virtual assistants, as they can offer. Below are some new predicted trends coming to the virtual assistant workforce in 2017.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Stacy Zeiler:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

One day at the end of 2015 I was reflecting on the year I had and I was annoyed that I was spending so much time in the car sitting in traffic going to and from work.  And if I wanted to have any experiences in life outside of work it would all be focused for the weekends.  I was basically living most of my life (experience wise) for less than 30% of the year.  Don’t get me wrong, I like accounting.  I like learning, working hard, solving problems and stimulating my mind.  There is more to life than making it all about work.  I believe in a healthy work/life balance.  Although, I am a person that works hard at everything I do and I do push myself to learn, grow and take on new/different challenges.  I was just more so tired of not having as much control over my life, if that makes sense.  Change was important, and once I started remote work…I realized I was more productive.  More productive with work and outside work, I was happier.  I found that more of the goals I made in the beginning of the year were getting crossed off.  It gave me a sense of purpose, since you can’t slack or it affects you.  It challenged me in a way that I wanted.

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Virtual VS Traditional

Hire virtual assistants versus full-time employees? is a question that more and more businesses are asking themselves. Cost and following traditional work arrangements can deter some employers from choosing virtual workers. As a result businesses often feel like they are succeeding when they have a growing roster of employees. What that really shows is the growth of overhead and the commitment of resources that are not driving revenue. The hidden costs of on-site employees.

Reality of Traditional

Yet, the hidden costs of on-site employees are far greater than a business might expect. Office space, furniture, equipment, utilities, benefits, PTO, breaks, unproductive time to name a few. Add human resource needs to the mix, liabilities, and the current procedures necessary in letting someone go if they are not working out and we can see it’s not an apples to apples comparison. Continue Reading

Do You Have Work At Home Blues

Working from home can leave those of use with the work at home blues. Anyone would miss the social interaction of being able to talk to co workers or even just leave the house; and that’s perfectly natural. It is common to feel sad, lonely or develop a form of depression. We have a few suggestions on how beat the work from home blues.

Tips To Beat The Blues:

  • Set specific hours you work
  • Especially make sure to take breaks often (at least every hour). Rather than working the whole day without stopping.
  • Organize your day and week to the best of your ability
  • Only check emails a certain number of times a day or at certain times (to allow yourself time to get other tasks completed)
  • Let family and friends know your schedule (like you would in a ‘typical office job’)
  • Be active throughout the day if possible (walks on lunch hour, yoga at desk for a few minutes, etc.)
  • Always get outside when the opportunity allows
  • Set a task to-do list to help your day be structured and reduce the risk of straying on tasks. Most of all allow room for variance in case of big projects, something taking more time than anticipated or unexpected tasks
  • Write a list of your out of work chores and errands to help you stay focused on work and not struggle to remember after work is over
  • Get social, this will be key to helping
    • Networking events, volunteering, talking to family or friends during work-day on breaks or lunches. Clients count as being social but clients may not need to talk to you every day. Also, they may not want to talk about personal matters with you. 
    • Being social throughout the day will prevent being stressed out, later on, or feeling lonely. Or cause you to ‘over talk’ to your loved ones in the evening.
  • Having a designated work space to alleviate getting stressed, upset or overwhelmed when not working and being in or seeing that space while not working
  • Music, radio can be good for background noise without being too distracting. Having a TV on can be good for noise as well.
  • Get up every hour (even if it’s to get water and go to the bathroom), stepping away from your desk will help your mindset tremendously.
  • Meet with local clients in person
  • Focus on why you love what you’re doing and that you’re doing the job you love
  • Write down negative thoughts and put them in a jar or shoebox. Then let that be the one place you allow negativity so it doesn’t get in your way (like the happiness jar, just the opposite)
  • Go out to lunch once in awhile (packing lunch to the park would work)
  • Change scenery up
  • Dress for the job you have. You don’t have to work in pajamas or leggings if you don’t want; even one day a week could make a huge difference.

Work Out A Plan

Navigating through the process of working from home is a path we take individually. In Conclusion, facing work from home blues is something virtual workers have faced and there are ways to overcome them. Looking for more tips on how to beat the work from home blues? Pinterest has a few to look into.

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