virtual administration

Some people go into virtual assisting for a full-time career, leaving behind an office job or just going straight into virtual work out of college. Others want to get into virtual administration but may not know how to navigate part-time virtual assisting.

Virtual assisting offers the great ability to work as much or as little as you need–as different clients have a different amount of work they need completing on a weekly and monthly basis.

Taking the time to research, network, and put yourself out there with your skillset as a virtual assistant is the main way to find work, but once you are out looking, you also have the availability to find work that fits your schedule and lifestyle needs.

Below are some virtual assisting positions that are great part-time opportunities for virtual administrators.

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We live in a technological world which means we have a lot of tools, both online and offline, available for us to make life easier.

As a virtual assistant, you will be wearing many hats depending on what the company you work for needs you to do. You may do administrative work, bookkeeping, scheduling or social media. This seems like a lot and keeping organized may be difficult, but that is why knowing the right virtual tools for success can make a huge difference in what your life and your desk look like.

Meadows VA School came up with a list of the top virtual tools for virtual assisting success. Below we discuss the major ones that may be helpful to your virtual administration career.

Shared Drives

Google Drive is the major platform when it comes to sharing files these days and for good reason. You can create documents, excel sheets and power point all within the drive and share and collaborate with ease.

Most times, you will be working alongside your company to create, edit and finalize ideas and other forms of work. Being able to jump into a document, create it, send it and see others comments in one spot is so much easier than printing, emailing and waiting for a response. It also allows you to be a part of the project from start to finish.

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Our Customer Spotlight Series focuses on individuals and companies that have worked and benefited from Meadows Resources Virtual Assistant Team. Below we speak with Sherry Cousins of Red Frog Promotions:

Company and Background

Red Frog Promotions is full-service promotional product marketing company. Whether you are looking for a specific item or just browsing for ideas, Red Frog Promotions is your one stop shop for promotional products and decorated apparel. From fun items to the traditional, Red Frog Promotions can assist you in finding some of the hottest items on the market. 

 

How & when did you discover Meadows Resources:

I met Lindsey Meadows through a local ABWA chapter here in Houston last year.

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Our Customer Spotlight Series focuses on individuals and companies that have worked and benefited from Meadows Resources Virtual Assistant Team. Below we speak with Jeffery Tribble Jr. of The MusicianShip:

Company and Background

The MusicianShip is a 501(c)(3) non-profit organization that changes lives by facilitating music lessons, experiences, and opportunities for youth who need us most. We have been vetted and approved by DC Public Schools to be an official After-School Service Provider since 2010—allowing us to provide free-of-charge music programs for many students who would not otherwise have such opportunities. The MusicianShip provides after-school and summer programs, serving approximately 600 students 2017. In addition to our after-school and summer programs, we support two performance troupes, The MusicianShip All-City Marching Band and the Washington Youth Choir. We serve a dual role in the community as educators and mentors—using music as a platform for students to achieve in all areas of life.

Tell us a little about yourself and MusicianShip:

I (Jeffery) grew up on the south side of Chicago and I while I did come from good home, I also saw the environment around me. When I got older I wanted to find a way to get young people of color away from things that plague that environment. I got a music scholarship to go to Howard University in DC and did well in college. Music has always been a part of life and went onto Law School and in my second year founded MusicianShip. I wanted to help young people in different situations like the ones I saw growing up to get educational experiences. We facilitate music lessons, after school programs, summer programs, and have 600 kids this year involved in music programs.

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Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Eryn Stanmore:

When did you decide you wanted to be a virtual assistant and what made you consider the change?

I thought about becoming a virtual assistant for a while. I took a leap after having been fed up with Corporate America. Not getting things such as a raise or appreciation for my work, nothing was aligning at my job.

I already had a handful of clients I was working on freelance work on the side. The transition was fluid and I knew it would give me more freedom. I am a single mom with small kids and want to be with them but also need to work. I realized I am doing better on the side and Corporate America’s demands were high so I took a leap.

Now I can be right here and can be attentive to my children. I can make my schedule and do my own time management. If I have free time at night and want to spend time with my kids, I can just work later. I am in complete control of my life, which is why the change was needed.

Did your career background and experience fit into the general realm of virtual assistant work or was this a complete change in career?

It’s the same experience. I do virtual accounting and bookkeeping, but also have a Bachelor and Masters degree in Accounting and that was the work I did in Corporate America. I was able to get my client base up with people my age who are setting up businesses left and right. They don’t know if they need an Accountant or bookkeeper, but when they realize they do, then they come to me.

It all definitely aligned because I have been doing the same thing for years, but now it’s more exciting because I am doing different work for different clients instead of the same work for one client.

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Being behind a computer screen can connect you to the world, but it also can be isolating if you do not continue to create new connections. One thing that can get a bit harder as a virtual assistant is networking opportunities. You are not meeting people daily and not able to really speak with others about your capabilities and how you can help their company attain its goal as a virtual assistant.

While it may be harder, virtual assistant networking is not impossible and here are some options on how to network digitally:

Forums

Online forums allow for you to involve yourself in conversations with other virtual assistants around the globe. You can share stories, offer and ask for advice, or simply create lasting virtual friendships with those who work in the same field as yourself.

Forums are a great place to get answers to most of your virtual assisting questions as well because more likely than not, someone has already asked the question you have asked–which can be reassuring that someone else struggled with a similar situation so you feel less alone.

A good start is virtualassistantforums.com which is a very robust and engaging community of virtual assistants to answer questions and potentially find work.

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There are many instances when being self-taught can be a cost-saving way of becoming trained in a certain field. While this may work, you may be shortchanging yourself on many different opportunities you may have found putting a little money out to get formally trained. Most times, you do not need to pay thousands of dollars for a college degree and can instead get certified and trained in a field without much money being put out there.

Virtual assisting is a field that is best left to be taught by the professionals. There is much to learn on the subject and you need to be the best you can be with the knowledge to properly conduct yourself in a way that will continue to a lucrative and fulfilling career. Here is why being trained as a virtual assistant is a great career move:

All Information is Located in One Place

Being taught formally in virtual assisting can help keep everything you need to learn organized. What does this mean? Well, you will have learning modules, PDF’s or Powerpoints made available to you that are easily accessible if you are ever in a bind. Most VA School’s offer many workbook pages and other pieces of information that can be kept in the same place.

Meadows VA School’s Best Practices is an organized list of all the best practices for virtual assisting all in one place.

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Please join me and many other speakers at the first annual WEWEN Empowering Business Conference. I will be conducting three break out session and would love to have you there for this live event. This is a benefit for local area women’s scholarships. Education, Networking, and Shopping available. They are also taking sponsors, participants, and vendors at the moment. Please visit www.wewen.org for more information.

Empowering Business Conference

Lone Star College University Park West Dining Hall

Friday May 19th 10AM to 3PM

Speaking Topics by Lindsey Meadows

Optimized Resumes, How to Hire the Perfect Person, Start Up Secret- Virtualization, How to Create Productive Accountable Teams.

Our Virtual Assistant Spotlight Series focuses on members of Meadows Resources Virtual Assistant Team and how they came to decide a career in virtual administration was the best fit for them. Below we speak with Stacy Zeiler:


When did you decide you wanted to be a virtual assistant and what made you consider the change?

One day at the end of 2015 I was reflecting on the year I had and I was annoyed that I was spending so much time in the car sitting in traffic going to and from work.  And if I wanted to have any experiences in life outside of work it would all be focused for the weekends.  I was basically living most of my life (experience wise) for less than 30% of the year.  Don’t get me wrong, I like accounting.  I like learning, working hard, solving problems and stimulating my mind.  I do believe there is more to life than making it all about work.  I believe in a healthy work/life balance.  Although, I am a person that works hard at everything I do and I do push myself to learn, grow and take on new/different challenges.  I was just more so tired of not having as much control over my life, if that makes sense.  I was looking forward to a change, and once I started remote work…I realized I was more productive.  More productive with work and outside work, I was happier.  I found that more of the goals I made in the beginning of the year were getting crossed off.  It gave me a sense of purpose, since you can’t slack or it affects you.  It challenged me in a way that I wanted.

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Brutal Honesty Video Interview Advice
Brutal Honesty from a Career Recruiter about Your Video Interview

Oh, we like you! We really, really do! That is why we called you and scheduled a video interview. Too bad you are in your PJ’s and we can see your mom’s house hasn’t been updated since the 70’s. No, we will call you! You don’t have to call us. Bye-bye candidate! Need a little video interview advice? Better luck next time.

If you have ever had a bad video interview experience don’t feel alone, so have I. Nothing in my past professional experience really prepared me for what I saw when I video interviewed you the other day. Here is some video interview advice to ensure your next video interview a little better. Continue Reading

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