virtual work

Selecting A Virtual Administration Niche

Virtual Assistants have a wide range of clients to choose from. Everyone can start as a general assistant doing administrative and secretarial services and make a substantial income. Yet, by choosing a niche you can actually attract more clients. No matter which decision you make, you’ll find that the freedom gained from taking control of your career will be both challenging and rewarding. Meadows Resources will help you connect with the type of work that is best for you. Check out this post about What You Can Do As A Virtual as a start. 

First decide what to offer and how your skills will be benefit clients. Who are you really wanting to work with? What are your favorite things to do? Likewise what things do you not enjoy doing? These questions will help you narrow down your expertise and your ideal client. As a result you will set yourself up for success and generate a stable income.

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As a virtual assistant, you will be working with many different clients. Some may have experience working with virtuals and delegating tasks to virtual assistants, but others may be new to the process.

What may occur is that, sometimes, you and your client may not be effectively communicating which then falls into the work not being completed or done correctly. As a virtual assistant, you will need to pick up on these issues and see how you can mitigate it with a client to create a better working relationship.

Below are some of the most common issues virtual assistants deal with when working with clients:

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You, as a client, felt growing pains in your business and decided to hire a virtual assistant to take on tasks you can no longer handle. While most virtual assistants and clients work well together, there are some common trends among clients as to what tends to happen with virtual assistants who, perhaps, do not mesh well with the client’s business or work needs.

It is important to create a clear and concise contract that both yourself, as the client, and the virtual assistant can agree upon and come back to, but sometimes, there are still some snags that occur.

Below are some common trends among virtual assistants that clients have found to be issues:

VA disappearing without reason

As a virtual, it is an easy to sign onto a position as it is to sign off. Some clients have found that virtual assistants can come and go quite easily based on the virtual portion of the position. You are not required to step into an office to count as a workday, so when the work becomes tougher, or the virtual becomes uninterested, some may leave without notice or explanation.

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Every job has tasks and as a virtual assistant, or client, you need to be on top of your tasks. Whether it is your job to run the tasks for the client or delegate the tasks to the virtual assistant, there needs to control over your task work.

Control does not just mean being strict about completing the work, it also means staying organized, finding your own way of doing things that are intuitive while still being accurate, and making use of technology to keep you on task.

Below are some suggestions on how to take control of your tasks and succeed as a virtual assistant or client:

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In recent years there has been an uptick or greater acceptance of virtual remote workers in the workforce and virtual assistant trends have shown there to be an uptick in the industry.

Companies are realizing the cost-cutting benefits of virtual assistants being delegated work while not necessarily working in-office with them, saving overhead costs of typical in-office employee costs (desks, computers, supplies, etc). They also offer the benefit of companies being able to complete twice as much work–now having virtual assistants being able to take on the work that is not able to get done by those in-office.

2017 has so far been a big year in the virtual world, with artificial intelligence such as Amazon Echo’s Alexa coming to the forefront, but luckily, there is simply no replacing human virtual assistants, as they can offer. Below are some new predicted trends coming to the virtual assistant workforce in 2017.

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Okay, so you really feel like you can make a go of it as a virtual assistant. You like the idea of working at home because you may be a mother, retiree, or simply looking to leave your office job in search of a bit more freedom.

Luckily, virtual assistant positions offer the freedom to work from your home, a coffee shop, or wherever you can find high-speed internet, a place to sit and work and the ability to take calls in peace.

Now, here is the caveat to it all, you may or may not be best suited for this position after all–even if you want to take part in being a person virtual assistant. This does not mean you will never succeed in the position, you just may have to try a bit harder than others to be able to fulfill all the administrative duties and needs of a virtual assistant.

Below are some of the most successful personality traits that tend to succeed in the business of a virtual assistant position.

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Becoming a virtual assistant is a smart move for someone looking to find a rewarding career helping other companies by offering your administrative skills virtually.

What may have been viewed as a job for stay-at-home moms or retirees has now come into the spotlight as being a great career for those young and old, with children or without and can bring just as much respect and happiness from a career as an in-office worker.

Now, the decision to change should not be a light one and should not just be because you want to work from home and you think it’ll be simple work. Just because you are not in office does not mean as a virtual administrator that you will not work hard and have deadlines. You will also not just be sitting around all day as your clients WILL need you.

Below are some tips to ensure your career starts off on the right foot as a virtual assistant.

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Being a virtual assistant means having to work on your own. You will, of course, be given training, direction and help with all tasks, but in terms of your location of work–it will be a home office or area with an internet connection.

With that being said, you will not be in a position where you will be given a desk and have the obligation to keep it clean. Furthermore, you will not have a supervisor around to ensure your work area and computer are kept organized either.

To some, this may seem intimidating and if you are not an organized person it may not come easily to you. Luckily, there are ways to ensure your physical desk and computer (both online and offline) are kept neat and professional for the work you will be handed by your employer.

Google Drive

Google Drive has been a very great asset to both in-office employees, but even more so to virtual assistants. Now, you can easily share documents, make group edits, comment and critique projects and collaborate without all being in the same place. Also, you are able to categorize files, upload, download and keep everything in one location so you are not constantly looking through folders on and offline to find a document or file you need.

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Only in the last few years has the virtual administration field taken off into the public sphere. While virtual assistants have been around much longer, they were used scarcely and at the discretion of the company.

Now, more companies are realizing the benefits of hiring a virtual assistant, and the cost-saving of having a virtual assistant.

The opportunities have become far more abundant for careers in virtual administration. Most noteworthy, the change in perception from being a job at home in your PJ’s to a respected industry of professionals.

Beyond just public perception, there are many reasons why the industry is growing and below are just a few.

Accessibility of training

Training has always been available for virtual work, but was most commonly provided by virtual employers only. Now, individuals can be trained independently and come well-equipped to perform the duties of any virtual job.

Meadows VA School offers training for those looking to properly jump into a virtual administration career.

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Do You Have Work At Home Blues

Working from home can leave those of use with the work at home blues. Anyone would miss the social interaction of being able to talk to co workers or even just leave the house; and that’s perfectly natural. It is common to feel sad, lonely or develop a form of depression. We have a few suggestions on how beat the work from home blues.

Tips To Beat The Blues:

  • Set specific hours you work
  • Especially make sure to take breaks often (at least every hour). Rather than working the whole day without stopping.
  • Organize your day and week to the best of your ability
  • Only check emails a certain number of times a day or at certain times (to allow yourself time to get other tasks completed)
  • Let family and friends know your schedule (like you would in a ‘typical office job’)
  • Be active throughout the day if possible (walks on lunch hour, yoga at desk for a few minutes, etc.)
  • Always get outside when the opportunity allows
  • Set a task to-do list to help your day be structured and reduce the risk of straying on tasks. Most of all allow room for variance in case of big projects, something taking more time than anticipated or unexpected tasks
  • Write a list of your out of work chores and errands to help you stay focused on work and not struggle to remember after work is over
  • Get social, this will be key to helping
    • Networking events, volunteering, talking to family or friends during work-day on breaks or lunches. Clients count as being social but clients may not need to talk to you every day. Also, they may not want to talk about personal matters with you. 
    • Being social throughout the day will prevent being stressed out, later on, or feeling lonely. Or cause you to ‘over talk’ to your loved ones in the evening.
  • Having a designated work space to alleviate getting stressed, upset or overwhelmed when not working and being in or seeing that space while not working
  • Music, radio can be good for background noise without being too distracting. Having a TV on can be good for noise as well.
  • Get up every hour (even if it’s to get water and go to the bathroom), stepping away from your desk will help your mindset tremendously.
  • Meet with local clients in person
  • Focus on why you love what you’re doing and that you’re doing the job you love
  • Write down negative thoughts and put them in a jar or shoebox. Then let that be the one place you allow negativity so it doesn’t get in your way (like the happiness jar, just the opposite)
  • Go out to lunch once in awhile (packing lunch to the park would work)
  • Change scenery up
  • Dress for the job you have. You don’t have to work in pajamas or leggings if you don’t want; even one day a week could make a huge difference.

Work Out A Plan

Navigating through the process of working from home is a path we take individually. In Conclusion, facing work from home blues is something virtual workers have faced and there are ways to overcome them. Looking for more tips on how to beat the work from home blues? Pinterest has a few to look into.

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